Loss Run Automation

What loss run automation means

Loss run automation is the process of using technology to read carrier loss run PDFs and extract structured data without manual data entry. Instead of opening a PDF and re-keying every field into a spreadsheet or AMS, an automated tool reads the document, identifies the fields, and outputs clean data in a usable format.

Automating loss run processing replaces the re-keying, not the request: you still order loss runs from the carrier, but the PDF that comes back becomes structured claims data without anyone typing it in. Automated loss runs end up as a CSV you can sort, filter, and drop into a submission (or an Excel file, on paid accounts).

The manual status quo

Today, most independent P&C agencies process loss runs entirely by hand:

1. Request loss runs from the carrier (wait 3-10 business days)
2. Receive a PDF in your inbox
3. Open the PDF alongside your AMS or a spreadsheet
4. Read each field and type it into the target system — policy number, named insured, every claim row with dates, amounts, and statuses
5. Double-check your work for typos and missed rows
6. Repeat for every policy, every carrier, every renewal

This process takes 15-45 minutes per loss run. For an agency processing 50 loss runs per month, that's 12-37 hours of CSR time spent on pure data entry.

The cost of manual processing

• Time — 25-300 hours per month of manual data entry, depending on agency size and account volume
• Errors — Manual re-keying introduces errors that cascade from spreadsheet to AMS to submission to underwriter
• Renewal risk — Slow loss run processing can delay submissions and jeopardize renewal timelines
• Opportunity cost — Every hour a CSR spends on data entry is an hour they're not spending on client service, retention, or revenue-generating activity

Automating loss runs with LossRunGuru

With LossRunGuru, the workflow changes to:

Use cases

• Commercial renewals — Pull loss runs from the current carrier, extract the data, and include structured claims summaries in your renewal submissions
• New business submissions — When the prospect provides loss runs from their prior carrier, extract and organize the data for your submission package
• Re-marketing — Shopping an account to new markets? Extract loss run data once and include it in submissions to multiple carriers
• Large account reviews — Stewardship reviews and annual loss summaries for large commercial accounts become a data export, not a week-long project

Built for independent agencies

LossRunGuru is designed specifically for the independent agency workflow:

• No demo call, no sales process — sign up and start extracting
• Built for any carrier format — no per-carrier setup or templates
• Runs on SortSpoke's insurance document AI platform, built by the same company
• Exports to CSV, or to Excel on paid accounts
• Usage-based pricing — pay per extraction, no subscription
• Your first 5 extractions are free