ACORD 125: Filling the Prior Carrier and Loss History Sections

ACORD 125 at a glance

Form number	ACORD 125
Title	Commercial Insurance Application — Applicant Information Section
Current edition	2025/03 (earlier: 2024/11, 2016/03)
Role	The base application; line sections such as the ACORD 126 (general liability) attach to it
Sections loss runs inform	Parts of Prior Carrier Information and Loss History

The 2024/11 and 2025/03 updates changed page 1 and the state fraud warnings. The prior carrier and loss history sections are the same as in 2016/03, so instructions written for the older edition still apply to them.

Prior Carrier Information, field by field

A grid by policy year, with a column each for General Liability, Automobile, Property and Other, continued on the following page for more years.

Row	Where it comes from
Carrier	The issuing company on each year's policy, as shown on the loss run or declarations
Policy Number	Each year's policy number. Loss runs list it per policy period
Premium	Each year's declarations page
Effective Date / Expiration Date	The policy period on the loss run

Fill one column per line for every year the carrier asks about, and include each prior carrier. If the account moved carriers, that means a loss run from each one. See how to get loss runs. If you are taking the account over from another agent, the broker of record change usually has to clear before those carriers will release loss runs to you.

Loss History, field by field

The section asks for all claims or losses, regardless of fault and whether or not insured, plus occurrences that may give rise to claims, for the last ___ years. It has a "check if none" box and a note to attach a loss summary if you need more room.

Column	What goes in it
Date of Occurrence	The date of loss
Line	The line of business the claim was under
Type / Description of Occurrence or Claim	A short description: the loss type, cause or injury
Date of Claim	When the claim was made or reported
Amount Paid	Paid to date
Amount Reserved	Outstanding reserve on open claims
Subrogation Y/N	Whether subrogation applies
Claim Open Y/N	Open or closed status
Total Losses	The total across the claims listed

Paid and reserved amounts change as claims develop, so take them from currently valued loss runs, not a copy pulled for last year's renewal.

Filling it from a loss run CSV

LossRunGuru is built to turn a carrier loss run PDF into a CSV of claims, emailed to you after you confirm your address. It does not fill the ACORD 125. You copy across, and you check every value against the loss run before it goes into the application. The CSV columns that line up with the 125:

ACORD 125 field	Closest CSV column
Carrier	Carrier
Policy Number	Policy Number
Effective / Expiration Date	Policy Effective Date / Policy Expiration Date
Line	Line of Business
Date of Occurrence	Date of Loss
Date of Claim	Date Reported
Type / Description	Loss Description, Injury Type
Amount Paid	Total Paid
Amount Reserved	Total Reserve
Subrogation Y/N	Subrogation Recovery (an amount, not a yes/no)
Claim Open Y/N	Claim Status

Two gaps to know about. Premium is not in the CSV export, so the Premium row of the prior carrier grid comes from each year's declarations page. And a column is only as complete as the loss run behind it: if a carrier's report leaves a field out, the CSV cell is empty. The CSV is available to everyone; Excel output is on paid accounts. See pricing and how it works.

What loss runs will not tell you

• Losses that were never claimed. The section asks for losses "whether or not insured". A carrier's loss run lists only claims reported to that carrier, so uninsured or self-handled losses have to come from the insured.
• Occurrences that have not become claims yet. Same reason: ask the insured.
• Years with no coverage. There is no loss run for a period with no policy. Check the carrier's submission requirements for what it wants for that period.
• Declined, cancelled or non-renewed coverage. The 125 asks about the prior three years separately, with a reason. The loss run will not answer that for you.

Tick "check if none" only when the loss runs and the insured both confirm there is nothing to report.

Where to get the ACORD 125

ACORD forms are copyrighted and cannot be redistributed, so we do not host a copy. Use one of:

• ACORD.org: requires an ACORD account, free for member agencies
• Your agency management system's ACORD forms library
• The carrier's agent portal